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Party Planning

The following tips have been put together to help make sure your childs "Special Day" goes as well as expected.


Sit down with your child and choose a party theme, include the birthday child in the preparations as often as possible.

Guest List

Create the guest list. Guests generally range from friends at day-care, school or the neighbourhood. Let Brothers or Sisters invite a special friend over for the day so they won't feel left out.


Plan a safe, comfortable place for the party. Your home or a place where the children can have fun and not hurt themselves if planning an outdoor party be sure to have a backup plan in case of bad weather.

Date and time

Parties are generally 1 hour for children under four years of age and 2 hours for older children. If planning to hire party entertainment i.e. bouncy castle, face painter or a hired party venue away from home book as early as possible. If a party venue have more than one date option in mind.

Party Invitations

Send them out three weeks before the party date. Ask for RSVP's by a specified date to get an estimate of how many children to expect. APS will supply you with 20 free children's party invitations when you book one of our bouncy castles or our face painting service if required.

How many are coming?

Get an exact guest count, call those who haven't responded by your specified date.


Order your party supplies, decorations, prizes for games. Be sure to order enough tableware for the adults that will attend. APS can supply you with party packages which contains, party food boxes, filled party bags, balloons on sticks etc.

What party games will we play?

Consider the age of the children and plan accordingly. Plan more games than you expect to use, activities and games often take less time than planned and may run out before the party is over. Have a look at our "Party Games" and our "Garden Games" sections Think about having a quiet area with some crayons and paper for small children who may feel overwhelmed by the party experience.

Plan the party

  • Arrange for extra help on the party day from friends or relatives.
  • Write out a final party schedule of what activities you will be doing and how long they will take.
  • Intersperse noisy games with quiet games and/or food.
  • Check batteries for the camera and/or camcorder.
  • Buy the birthday cake, candles, matches, films or/and videotapes and any remaining food etc.
  • Childproof the party area, decorate any indoor areas and any outdoor areas put up balloons on gatepost or front door.
  • Prepare food and beverages that could not be made ahead of time. Have plenty of juice made up, as children often get very thirsty at parties. Still juice is better than fizzy pop.
  • Take plenty of pictures and/or videos to commemorate this special day. If possible nominate one adult as roving photographer. APS can provide a Photographer for the event who will take video footage as well as/ or photoghraphs.
  • Don't try to entertain the adults at the same time as the children. If someone wants a cup of tea point them in the direction of the kettle!!.
  • Remember, young guests will be excited and mishaps may occur.
  • Keep your sense of humour, and even if not every aspect of the party goes off as planned, the most inportant part is to enjoy the day as you celebrate your child's birthday.
  • Make sure help is available after the party to assist in the, sometimes major, clean up operation. Plan a rest or/and a glass of wine for yourself after the party!

If you have a large number of children coming there is a suggestion for the day before........get an early night!!

For other ideas, see Party Games

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